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Step by Step Instructions

Step by Step: How to Make a Panel For The Quilt

You don’t have to be an artist or sewing expert to create a moving personal tribute remembering a life lost to AIDS, but you do have to make a panel in order to add a name to The Quilt. It’s not as complicated as many people think, though. It doesn’t matter if you use paint or fine needlework, iron-on transfers or hand made appliques, or even spray paint on a sheet; any remembrance is appropriate. (This is however the only way to have a name added to The Quilt- by making a panel to remember your lost loved one.)

You may choose to create a panel privately as a personal memorial or you may choose to follow the traditions of old-fashioned quilting bees by including friends, family, and co-workers. That choice, like virtually everything else involved in making a panel, is completely up to you.

Here in a few easy steps is how to create a panel for The Quilt:

1. Design the panel

Include the name of the person you are remembering. Feel free to include additional information such as the dates of birth and death, hometown, special talents, etc. We ask that you please limit each panel to one individual (obvious exceptions include siblings or spouses).

2. Choose your materials

Remember that The Quilt is folded and unfolded every time it is displayed, so durability is crucial. Since glue deteriorates with time, it is best to sew things to the panel. A medium-weight, non-stretch fabric such as a cotton duck or poplin works best.

Your design can be vertical or horizontal, but the finished, hemmed panel must be 3 feet by 6 feet (90 cm x 180 cm)– no more and no less! When you cut the fabric, leave an extra 2-3 inches on each side for a hem. If you can’t hem it yourself, we’ll do it for you. Batting for the panels is not necessary, but backing is recommended. Backing helps to keep panels clean when they are laid out on the ground. It also helps retain the shape of the fabric.

3. Create the panel

In constructing your panel you might want to use some of the following techniques:

  • Applique: Sew fabric, letters and small mementos onto the background fabric. Do not rely on glue – it won’t last.
  • Paint: Brush on textile paint or color-fast dye, or use an indelible ink pen. Please don’t use “puffy” paint; it’s too sticky.
  • Stencils: Trace your design onto the fabric with a pencil, lift the stencil, then use a brush to apply textile paint or indelible markers.
  • Collage: Make sure that whatever materials you add to the panel won’t tear the fabric (avoid glass and sequins for this reason), and be sure to avoid very bulky objects.
  • Photos: The best way to include photos or letters is to photocopy them onto iron-on transfers, iron them onto 100% cotton fabric and sew that fabric to the panel. You may also put the photo in clear plastic vinyl and sew it to the panel (off-center so it avoids the fold).

4. Write us a letter

Please take the time to write a letter about the person you’ve remembered. The letter might include your relationship to him or her, how he or she would like to be remembered, and a favorite memory. If possible, please send us a photograph along with the letter for our archives.

5. Make a donation

If you are able, please make a donation to help pay for the cost of adding your panel to The Quilt. The NAMES Project Foundation depends on the support of panel makers to preserve the Quilt and keep it on display.

Gifts of any amount are welcome and greatly appreciated.

6. Fill out the panel maker information form

This provides us with vital information about you and your panel. Click here to fill out the form.

7. Send Us the Panel

Once your panel is completed there are several ways you can submit it to The NAMES Project so that it becomes a part of the AIDS Memorial Quilt.

Submitting a Panel for The Quilt

Once a panel is completed, there are several ways to submit it to The NAMES Project, so that it becomes a part of the AIDS Memorial Quilt.

You can send your panel to The NAMES Project Foundation or you can opt to bring the panel to a Quilt Display or to a local chapter.

Send it to us directly at The NAMES Project Foundation

ATTN: New Panels
The NAMES Project Foundation
204 14TH ST NW
ATLANTA, GA 30318-5304
404.688.5500

Be sure to send it by registered mail or with a carrier that will track your package. We recommend panels be shipped via Federal Express or UPS.

Bring the panel to a Quilt display

Please be sure to contact the local display host first for more information on how and when they are collecting new panels (many displays accept new panels only on the last day of the event, while others are prepared to accept new panels at any time during a display).

Bring a new panel to one of our chapters

Your panel will stay in the community for up to three months, being used for education and outreach, and then will be sent to the Foundation to be sewn into the Quilt.

Important

No matter how you decide to turn in a new panel, please be sure to print out the panel maker information form, fill it out and include it with the panel. This information helps us to stay in touch with you and keep you up to date on both the panel and The Quilt.

How your panel becomes part of The Quilt

When a new panel arrives at our national headquarters in Atlanta, it is carefully logged and examined for durability. Some panels might require hemming to adjust for size; others may need reinforcement or minor repairs. Next, new panels are sorted – some grouped geographically by region, others by theme or appearance. When eight similar panels are collected, they are sewn together to form a twelve-foot square. This is the basic building block of The Quilt, and it is usually referred to as either a “12-by-12″ or “Block.”

Once sewn, each 12-by-12 is edged in canvas and given a unique number, its “Block Number,” which makes tracking the block possible. All panel, panel maker and numerical information is then stored in our Quilt databases. Once this happens, you are sent information including which block the panel you submitted has been made a part of, how to request the block for displays of The Quilt, and a current display schedule.

The entire process, from our receiving the panel to incorporating it into a 12-by-12 in The AIDS Memorial Quilt, typically takes between 90 days and six months.

Questions?

“The only dumb question is the question you have but never ask!” Email us at panels@aidsquilt.org or call Roddy Williams, Panel Maker Relations, or Gert McMullin, Production Manager, at 404.688.5500.

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